Features
Everything the yard runs on
Crews use it on their phones in the yard. Managers use it to track repairs and pull records.
Equipment checks
Pre-trip and post-trip checklists by equipment type, with photos, meter readings and signatures.
Job hazard analysis
The crew lead completes the JHA, briefs the crew and confirms headcount before the job can start.
Repairs and holds
Failed items become repair tasks. Equipment stays on hold until every defect on it is resolved.
Crew jobs
Each crew sees today's jobs and the equipment assigned to them.
Photo evidence
Photos attach to the check or repair they belong to and stay private to your company.
Voice drafts
Crews can talk through a check hands-free. Voice fills a draft that the crew reviews before it counts.
Exports
Download inspections, JHAs, service history and fleet inventory as CSV for audits or your own records.
Multiple locations
Run each yard or branch separately, with its own crews and equipment.
Equipment checks
Pre-trip, post-trip and DOT checks on a phone
Each truck, trailer and machine gets the checklist for its type. Crews pass or fail each item, and a failed item asks what's wrong and for a photo. Checks are signed, timestamped and kept.
- Morning checks for every selected truck, trailer and machine
- End-of-day post-use checks for field equipment
- Drafts save as you go, so a check can be finished later
- Signed checks can't be edited or deleted
Truck pre-trip (DOT)
The morning DOT check for each truck. These are the items on a driver vehicle inspection report.
- 01Engine
- 02Transmission
- 03Clutch
- 04Steering mechanism
- 05Horn
- 06Windshield wipers and washers
- 07Rear vision mirrors
- 08Lighting devices and reflectors
- 09Parking brake
- 10Service brakes
- 11Trailer brake connections
- 12Coupling devices
- 13Tires
- 14Wheels and rims
- 15Emergency equipment
Equipment safety check
For chippers, mowers, skid steers, stump grinders and other field equipment, before use and again at the end of the day.
- 01Guards and shields
- 02Emergency stop
- 03Controls and interlocks
- 04Safety labels
- 05Hydraulic hoses and fittings
- 06Fluid leaks
- 07Oil and fluid levels
- 08Belts and filters
- 09Tires or tracks
- 10Attachments and fasteners
- 11Transport tie-downs and hitch
- 12Previous defect report
Trailer check
The morning check for each trailer, from the hitch to the load.
- 01Hitch and coupling
- 02Safety chains
- 03Brakes and breakaway cable
- 04Lights and reflectors
- 05Tires
- 06Wheels and fasteners
- 07Frame and deck
- 08Ramps and gates
- 09Load securement
- 10Previous defect report
Job hazard analysis
A JHA at every job, before work starts
Each job visit gets its own JHA. The crew lead reviews the hazards, adds the controls used and any required photos, briefs the crew, confirms headcount and signs.
- Hazards cover power lines, tree condition, traffic, and ground and nature
- Missing morning checks show on the JHA screen
- A missed JHA stays on the list as follow-up work
- Power lines and utilities
- Are power lines at least 10 ft away and underground utilities located?
- Tree condition
- Is the tree free of cracks, splits, rot, hangers or unsafe lean?
- Traffic and people
- Is traffic control ready near roads, driveways and sidewalks?
- Ground and nature
- Is footing safe, with poison ivy, oak, and bee, wasp or animal nests checked?
Repairs and holds
Every failed item becomes a repair
A failed item creates a repair and puts the equipment on hold. If the branch has one mechanic, the repair goes straight to them. Otherwise a manager assigns it.
- Mechanics accept or reject repairs; a rejection needs a reason
- Held equipment can't be picked for a job
- The hold releases when every defect on the equipment is fixed
- Service records and meter readings build each unit's history
Crew jobs
Today's jobs and equipment in one place
My Day is the crew's home screen: morning checks, the JHA for each job, and end-of-day checks. Managers create jobs and assign crews.
- Crew leads pick the day's equipment
- Equipment added later gets its own checks
- Housecall Pro schedule sync is in early access
Photo evidence
Photos stay with the record
Photos taken during a check, JHA or repair attach to that record. The mechanic sees the crew's photo of the problem; the auditor sees the photo with the signature.
- Private to your company
- Shown on the repair, the check and the equipment history
Voice drafts
Talk through a check, then review it
With gloves on or hands full, crews can describe a check out loud. IronCheck fills in a draft, and the crew reviews and signs it.
- Voice never submits a check or releases equipment
- Voice and touch edit the same draft
- Audio recordings aren't kept
- Included in the Voice and Connected plans
Exports
Records ready for an audit
Download CSV files by date range, for one branch or several. Signed records are kept, so the file you export next year matches what was signed today.
- DOT inspections
- Job hazard analyses
- Service history
- Fleet inventory
- Jobs
- Activity
Branches and roles
Each branch runs on its own
Every branch has its own crews, equipment, mechanics and records. People see only the branches they belong to, with a role that sets what they can do.
- Roles for crew members, mechanics, managers, leadership and administrators
- Leadership gets reports and exports across their branches
- Crew members sign in with a PIN, and crew sign-in locks after 15 minutes without use
Clipboard vs. IronCheck
The binder doesn't hold the truck.
| Paper and spreadsheets | IronCheck | |
|---|---|---|
| Proof the check happened | A clipboard sheet, if it comes back | Signed, timestamped, with photos |
| When a brake light fails | Someone has to tell the shop | A repair is created and the truck is held |
| Knowing what's safe to drive | Ask around the yard | Held trucks can't be picked for a job |
| Job hazard analysis | Filled out after the fact, or not at all | Required before the job can start |
| Pulling records for an audit | Dig through binders | Export a CSV for the date range |
| Spanish-speaking crews | Separate forms, or none | Every crew screen in both languages |
Proof the check happened
- Paper and spreadsheets
- A clipboard sheet, if it comes back
- IronCheck
- Signed, timestamped, with photos
When a brake light fails
- Paper and spreadsheets
- Someone has to tell the shop
- IronCheck
- A repair is created and the truck is held
Knowing what's safe to drive
- Paper and spreadsheets
- Ask around the yard
- IronCheck
- Held trucks can't be picked for a job
Job hazard analysis
- Paper and spreadsheets
- Filled out after the fact, or not at all
- IronCheck
- Required before the job can start
Pulling records for an audit
- Paper and spreadsheets
- Dig through binders
- IronCheck
- Export a CSV for the date range
Spanish-speaking crews
- Paper and spreadsheets
- Separate forms, or none
- IronCheck
- Every crew screen in both languages
Keep reading
- How it worksCrews scan a QR label, check the truck on their phone and sign. Failed items become repairs and hold the equipment until a mechanic records the fix.
- IndustriesDaily equipment checks and job safety for tree care, landscaping, towing and recovery, construction and municipal fleets.
- Pricing$300 a month per branch, or $400 with voice drafts. Start with a free 14-day trial; no card needed.
- FAQAnswers about installing, DOT checklists, repairs and holds, Spanish-speaking crews, Housecall Pro, exports and voice.
Book a demo
See it with your own equipment.
Tell us about your fleet and we'll set up a walkthrough. We reply within one business day.